PreHire Screening Services is a consumer reporting agency. It is required by the Fair Credit Reporting Act, 15 U.S.C. §1681 et seq. (“FCRA”) to maintain the confidentiality of all consumer information.
PreHire Screening Services obtains information on an individual consumer only upon the request of a user who has a permissible purpose under the FCRA to request information on that consumer in order to provide consumer reports. The FCRA requires a user for employment purposes to certify to us that it has a permissible purpose for the report and has obtained the written consent of the consumer to request information before we can supply the requested information.* The user must submit to reasonable audits by us to confirm that it is, in fact, obtaining such consents. All users must certify that they have a permissible purpose to request a report such as credit, insurance, and renting an apartment. Our customers agree to keep your information confidential and secure.
PreHire Screening Services does not maintain a database of consumer information.
Personal Information Disclosure – United States or Overseas
We do not send consumer information outside of the United States or its territories for any purpose other than to deliver a report to an end user. Of course, if information is sought from outside of the United States, the information is gathered in that country and then transmitted to us here in the United States where it is treated as any other consumer information.
Any information gathered on any consumer may only be provided to the user authorized by the consumer or permitted by the FCRA or similar state law to receive the information. We cannot and do not share, sell or distribute consumer information with or to any third party other than the requesting party thereof. Any consumer, upon proper identification, has the right under the FCRA to request us to furnish to the consumer any and all information we may have on that consumer. The consumer has the right to dispute the accuracy or completeness of any information contained in the consumer’s file.
However, we may be required, upon receipt of a court order to release the information in civil litigation, or as otherwise required by law, to disclose information regarding a consumer to law enforcement agencies.
If you have any questions regarding our policy, you may contact our Customer Relationship Manager:
PreHire Screening Services LLC
1201 Sovereign Row, Oklahoma City, OK 73108
Other privacy initiatives and procedures include, but are not limited to:
- Access to confidential consumer information is limited within PreHire Screening Services to those who have a need to know the information: obtaining and transmitting information on the consumer or those dealing with a consumer request for information or consumer disputes.
- Access to PreHire Screening Services computer terminals, file cabinets, fax machines, trash bins, desktops, etc. are secure from unauthorized access.
- PreHire Screening Services maintains a secure network to safeguard consumer information from internal and external threat.
- Any backup data is maintained in an encrypted form.
- PreHire Screening Services maintains records on each request for information and identifies each user who requested information on a consumer.
- Employees are prohibited from “browsing” files or databases without a business justification.
- Destruction of consumer information follows the Federal Trade Commission’s requirements that the information be unreadable upon disposal.
* There is an exception for employer investigations of suspected employee misconduct or for compliance with law or employer policies, e.g., sexual harassment investigations.
PreHire Screening Services may employ third party companies and individuals. These third party parties have access to your Personal Data only to perform tasks on our behalf and are obligated not to disclose or use it for any other purpose. Data gathered and used by these providers does NOT include any consumer information protected by the FCRA.
Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.
For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page.
On the PreHire web site you can order our applicant screening services. The types of personal information collected during our registration process are name, contact and billing information, transaction, and credit card information, and information on your applicants for the purpose of performing a background check. PreHire will use the consumer information provided by our authorized customers to perform background checks, criminal history checks, motor vehicle checks, education history checks, credit checks and other types of background screening. PreHire’s corporate policy dictates that we closely monitor and guard the distribution of private consumer data. We may send private consumer data to an authorized third party to help us complete one of the services mentioned above. When we send private data over the Internet it is always encrypted with 128 bit encryption, so that, if data is intercepted, it will remain secure.
With whom we share information
PreHire does not sell, rent, lease, share or give away its mailing or customer lists or personally identifiable information about our customers or visitors to this web site. Customer information that is submitted through this web site may be processed for the purpose of providing our background screening services only. Unless we have your consent or are required by law, we will only share the data you provide online with other business partners or agents who are acting on our behalf for the uses and services described herein. PreHire’s business partners and agents adhere to our privacy policies with respect to the use of data received through this web site and are bound by the appropriate confidentiality agreements.
How to access, correct, and change personal information
PreHire is dedicated to maintaining the accuracy of your personally identifiable information. We are committed to also providing you access to your information. As a customer of PreHire, you have the ability to correct or change the information you provided during registration. This information may be changed at any time and whenever necessary. We will make every effort to provide you with online access to your registration data so that you may review, update or correct your information at the PreHire web site (www.PreHireScreening.com) where it was submitted or you may contact us by phone at 1-866-405-4473 with such a request. To protect your privacy and security, we will also take reasonable steps to verify your identity and authorization before granting you access or enabling you to make corrections.
Credit Card Data
PreHire recognizes your concerns about web commerce and transactions using bank and credit card information. Therefore, PreHire is committed to keeping personal information secure during commerce transactions. PreHire uses a secured SSL encryption with all direct transactions that involve using credit card or banking information. This process allows PreHire to send your credit card number and personal data over the Internet directly and securely to the credit card company. Once encrypted, only the credit cards authorization company has the ability to decrypt it. PreHire never displays your credit card number online. Additionally, we store any personal information you submitted on forms (i.e. your address, e-mail and billing information) on our secure server. Our server is tightly monitored and controlled. All customer information collected through our web transactions is strictly confidential. Only those with proper identification and authorization have access to this information.
PreHire is dedicated to keeping personal information secure. To maintain and ensure the accuracy and appropriate use of your data and information and to prevent the unauthorized access, disclosure, loss, misuse or alteration of your information, we have installed and implemented physical, electronic, and managerial procedures to safeguard and secure the information we collect.
We limit access to personal information to those who have a business need. We keep personal information only for a reasonably needed amount of time.
When we provide your personal information to our third party service providers we require those companies to protect the information and to not use the information for any other purpose.
Notification of Privacy Changes
If you have any questions or comments regarding your privacy, please contact us directly by email at firstname.lastname@example.org, by phone at (866) 405-4473 or by mail at PreHire Screening Services LLC, 1201 Sovereign Row, Oklahoma City, OK 73108.