Employee Background Checks

PreHire Screening is a leading provider of comprehensive and reliable Fair Credit Reporting Act (FCRA) compliant pre-employment background checks. Below is a list of our employee background check products. We will visit with you to determine your exact requirements and will customize an affordable pre-employment background screening package that meets your needs for each hiring level in your company.

Identification Products

SSN Identity Check
Turnaround Time:  Instant
The most important part of the pre-employment background check process is the SSN Identity Check which ensures your organization is not the victim of a fraudulent application by someone with something to hide.  Credit bureau information verifies the applicant is associated with the SSN provided, address history, alias names and DOB (date of birth).  Also reveals discrepancies such as un-issued numbers, numbers issued to individuals already deceased and conflicting address information. The SSN Identity Check helps us identify where the applicant has lived to ensure a criminal background check is conducted in all counties where the applicant has lived.

Consent Based SSN Verification (CBSV)
Turnaround Time:  1 Hour or Less
Recommended when the SSN Identity Check is unable to verify the applicant’s Social Security Number (SSN).  PreHire is one of the first background screening companies to offer this service from the Social Security Administration (SSA).  The purpose of the Consent Based Social Security Number Verification System (CBSV) is to allow private businesses and government entities to verify that the name and Social Security Number (SSN) obtained from an applicant matches or does not match the data in SSA’s records. The information is matched against SSA’s Master File of Social Security Numbers, using Social Security number, name, date of birth and gender code (if available).  A signed SSA release form is required from the applicant for this verification.

E-Verify Form I-9 Verification (Post Hire Only)
Turnaround Time:  3 Hours or Less
As a Designated Agent of the Department of Homeland Security (DHS) and the Social Security Administration (SSA) for E-Verify Form I-9 Verifications, we can help you protect your business from costly fines by verifying that all new hires are who they say they are and by verifying that they have the right to work in the United States.  With the dramatic increase in fraudulent social security cards and other documents, simply making a copy of a new hire’s documents isn’t good enough.  Using the specific information contained on the Form I-9, we electronically verify the accuracy of Social Security Numbers, Immigration “A” numbers, and I-94 arrival/departure numbers and provide a DHS-issued unique verification number.

Investigative Products

National Criminal Search
Turnaround Time:  No Hits – Instant  /  Hits – 30 Minutes or Less
Clients have instant access to the largest National Criminal Search available in the United States.  Case information for all hits includes FULL dispositions that have been confirmed and updated for accuracy in accordance with Fair Credit Reporting Act (FCRA) requirements.  With one search, you can comb more than 300 million criminal records from counties, Department of Corrections (DOC), Administration of the Court (AOC) and state sex offender registries covering all 50 states and Washington, DC. Also included are national and international terrorism sources, sex offender photos and database of previously completed reports. We recommend a National Criminal Search to all of our clients as part of the criminal background check program. Although a County Criminal Search is the most accurate criminal background check available, the National Criminal Search should also be conducted because it casts a wide net that will many times catch criminal records in counties or states where the applicant has never lived.

National Sex Offender Search
Turnaround Time:  No Hits – Instant  /  Hits – 30 Minutes or Less
The National Sex Offender Search is included as part of our National Criminal Search. This search combines Sex Offender Registries from all 50 states, the District of Columbia, Guam, Puerto Rico and Australia. Provides information on offenders that are required to register as Sexual/Violent Offenders in the state where they currently reside. State sex-offender registration and notification programs are designed, in general, to include information about offenders who have been convicted of a criminal offense against a victim who is a minor or a sexually violent offense. We always recommend a National Sex Offender Search to clients as part of their criminal background check program.

OFAC Patriot Act Search
Turnaround Time:  Instant
The Office of Foreign Asset Control (OFAC) Patriot Act Search is included as part of our National Criminal Search.  In response to the Patriot Act, all employers in the United States are legally required to comply with OFAC requirements by screening their employees against the Specially Designated Nationals (SDN) list. Federal law specifies that all individuals and organizations within the United States are responsible for ensuring that they do not undertake business dealings with an individual or entity listed on the OFAC SDN and Blocked Persons List.  The OFAC SDN list includes known terrorists, terrorist supporters, international narcotics traffickers and those engaged in activities related to the proliferation of weapons of mass destruction.

County Criminal Search
Turnaround Time:  24-48 Hours
A County Criminal search is recommended for verifying any records located with a National Criminal Search and for all counties in an applicant’s residency history going back 7 years.  Our network of court researchers can conduct on-site searches in all counties in the United States.  County criminal records searches will go back a minimum of 7 years and will include felony and misdemeanor conviction information. Conducting a county criminal search in all counties where an applicant has lived is the most accurate and thorough criminal background check available. This is because the county court is the source of the case file and criminal record information. A statewide repository criminal search on the other hand relies on all counties sending the case information to the repository in a timely manner. If the county court fails to do so, the record will be missed on a statewide criminal search. This is why a county criminal search is the most accurate search available.

County Criminal Search (Unlimited)
Turnaround Time:  24-48 Hours
The Unlimited County Criminal search is a cost-effective way to search an applicant’s last 7 years of residency for any criminal records. Highly recommended for companies whose policy is to search an applicant’s entire residency history going back 7 years.  The Unlimited County Criminal search conducts unlimited county criminal record searches based on an applicant’s previous addresses for the last 7 years, as listed on the SSN Identity Check, at a discounted price.

Statewide Criminal Repository Search (24-72 Hours)
This criminal record check is usually used to obtain information from the states where coverage in the National Criminal Search is not sufficient. Although we almost always recommend a county criminal search instead of a statewide criminal search, there are some states where it is cost prohibitive to do so. Therefore we conduct a statewide criminal background check instead. Also, some state agencies require companies to run a statewide repository criminal background check. We also conduct this type of search in those instances. This search provides statewide criminal record searches from the official state repository in states that permit the legal dissemination of law enforcement or criminal record information. Crimes reported may include felony, misdemeanor and traffic offenses. Due to legal restrictions, some states do not allow for the dissemination of their state criminal records. In other states, special authorization form is required to release information. Some states may require fingerprint cards or special state authorization forms, usually notarized. Several state repositories show arrest records which may not accurately depict a conviction. Charges could have been dropped or reduced to a lesser charge.

Federal Criminal Search
Turnaround Time:  3 Hours or Less
Less than 10% of offenses are violations of Federal law as opposed to state or local law and can be located in the US District Courts.  Federal offenses can be very severe involving embezzlement, insider trading, kidnapping, drug trafficking and bank robbery.  We access Federal District Court records directly to obtain the information you need to make informed hiring decisions.  This is a name only search and all hits will be verified with the appropriate agency to confirm the record/s belong to the applicant.  This search will include the federal district in the state where the applicant resides.  Every state has at least one district with some having a many as four. Although many employers choose not to run a federal criminal search as part of the criminal background check process because of the added cost, we recommend a federal criminal search to all clients because of the severity of the crimes prosecuted at the federal level.

Federal Criminal Search (Unlimited)
Turnaround Time:  3 Hours or Less
The Unlimited Federal Criminal search is a cost-effective way to search an applicant’s last 7 years of residency for any Federal criminal records. Highly recommended for companies whose policy is to search an applicant’s entire residency history going back 7 years.  The Unlimited Federal Criminal search conducts unlimited federal district criminal record searches based on an applicant’s previous addresses for the last 7 years, as listed on the SSN Identity Check. This allows employers to run a federal criminal search in multiple jurisdictions as part of the criminal background check process at a discounted price.

O.S.B.I. Criminal History Search
Turnaround Time: Same Day
Certain positions of employment and licensing require an official Oklahoma State Bureau of Investigation (O.S.B.I.) Criminal History check as part of the pre-employment background check.  We only recommend this search for these instances since this is an arrest history and case information and dispositions can be incomplete and not up-to-date as compared to our National Criminal Search.  With our electronic access to O.S.B.I., we are able to eliminate clients having to wait 2 to 5 days for results from a faxed or mailed request, or from having to physically drive to the O.S.B.I. to conduct a search.  Results are normally returned the same day and include the standard date stamp and O.S.B.I. order form.  Results include arrest and/or conviction data for serious misdemeanors and felonies from the State of Oklahoma. With our quick access to O.S.B.I. records, employers can conduct a criminal background check in hours instead of days.

Personal History Products

Employment Credit Report
Turnaround Time:  Instant
Employment credit reports offer valuable insight regarding the applicant’s reliability and sense of responsibility, particularly for those financially sensitive, inventory, or retail key holder positions. The best indicator of an applicant’s future behavior is their past behavior, and the credit report is an excellent source for this examination. Many employers find great value in including an employment credit report as part of the employment background check process.

Worker’s Compensation Records Search
Turnaround Time: Same Day
Worker’s Compensation records searches are recommended when any physical activity, including typing, and lifting, is part of the job requirement.  It can help determine if the applicant is physically capable of performing the job and enables employers to avoid placing employees in positions that may pose risk of re-injury and identify habitual claim filers.  The release of workers’ compensation records is based on state-specific privacy laws and will be obtained where available. It is very important to not discriminate against a worker solely because of a previous injury, in accordance with the Americans with Disabilities Act (ADA).

Civil Records Search (County)
Turnaround Time:  Same Day to 48 Hours
County Civil searches include all counties where an applicant has lived or worked for the last 7 years.  We search for workers’ compensation lawsuits, personal injury lawsuits, automobile injury lawsuits, wrongful discharge lawsuits, discrimination lawsuits, and sexual harassment lawsuits, among others. This is only a partial list. For example, theft committed against a previous employer is often not prosecuted in criminal court but rather litigated in a civil court because the employer seeks to recover monetary damages.

Civil Records Search (Federal)
Turnaround Time: Same Day to 48 Hours
Federal Civil searches include the federal district within the state where an applicant has lived or worked for the last 7 years.  We search the federal district courts for legal disputes that involve alleged violations of federal statutory and/or constitutional rights violations, as well as class action lawsuits and a variety of disputes that are governed by Federal laws.

Federal Bankruptcy Search (National)
Turnaround Time:  Instant
This is a nationwide search for bankruptcy filings by an individual. This search covers all 50 states and the District of Columbia (D.C.) and includes chapter 7, 9, 11, 12 and 13 bankruptcy cases.  Information includes date filed, date discharged, case number, state and county where filed and type of bankruptcy filed.

Verification Products

Previous Employment Verification
Turnaround Time:  Same Day to 48 Hours
Let us play the phone tag.  One of our specialists will contact the applicant’s previous employer by phone, to verify dates of employment, position held, ending pay and rehire status, plus we will attempt to obtain additional information to assist you with your hiring decision.  Many screening companies perform their verifications by fax which can result in delays and incomplete information.  Phone verifications will many times reveal information that would not be revealed by fax, further assisting you with your hiring decision.

DOT Employment Verification
Turnaround Time:  Same Day to 48 Hours
One of our specialists will contact the applicant’s previous employer.  Our Department of Transportation (DOT) employment verifications incorporate all DOT required questions for each employer including accident history and drug and alcohol information.  The DOT employment verification is accepted by DOT to satisfy Section 391.23 of the Federal Motor Carrier Safety Regulations and complies with 49 CFR Part 40.25.

Education/Degree Verification
Turnaround Time:  Same Day
One of the most common areas of resume fraud occurs in the embellishment of the applicant’s education.  In today’s changing economy, more positions require advanced skills, degrees and experience.  Dishonest applicants will either lie about having a degree or will obtain a degree from an un-accredited institution or diploma mill.  One of our specialists will first verify the institution is accredited by a recognized agency.  They will then verify dates of attendance, degree, major or program, and graduation date, if applicable.

Professional License Verification
Turnaround Time:  Same Day to 48 Hours
One of our specialists will contact the appropriate licensing agencies to verify the type of certification, date of issuance and, if applicable, expiration, as well as any comments, honors, or actions related to the certification.

Personal/Professional Reference Verification
Turnaround Time:  Same Day to 48 Hours
One of our specialists will conduct telephone interviews of references your applicant has provided.  Listed references are often friends or business associates familiar with the candidate’s character, professional qualifications, capabilities and competency. Questions can be customized to meet your needs.

Credential Products

Motor Vehicle Report (MVR)
Turnaround Time:  Instant
Clients have instant access to MVR driving records for 45 states.  MVR Driving Records offer driving history information regarding insurance lapses, license suspensions, revocations, accidents, traffic violations, and unpaid, or unanswered summons. Additionally, certain state convictions for driving under the influence of alcohol or drugs may not be listed on criminal court records, heightening the importance of a Motor Vehicle Records check.

CDL/CDLIS+ Search
Turnaround Time:  Instant
This search allows employers and their agents to comply with Federal Motor Carrier Safety Administration (FMCSA) requirements (§391.21-391.27), by searching within the Commercial Driver’s License Information System (CDLIS) for any prior licenses, current Commercial Driver’s License (CDL) and up to three prior licenses held by said individual.  It is mandated that companies acquire and examine a three year driving history on all driver candidates and to determine that they currently hold only one CDL.  If an applicant purposely leaves out one (or more) of the states where they’ve been licensed to conceal deficient driving records, this opens your organization up to charges of non-compliance and exposes you to hiring accident-prone, irresponsible drivers.   Provides user with: Present Jurisdictional State and Driver’s License Number; Name; DOB; Social Security Number Match; Up to Three Previously held CDL Numbers; And AKA Information.

FACIS Healthcare Sanctions Search (National)
Turnaround Time:  Instant
The Fraud and Abuse Control Information System (FACIS) search assists organizations in identifying sanctioned individuals and agencies in the healthcare field.  Healthcare related sanctions include: exclusions, debarments, suspensions, revocations, terminations, probations, restrictions, limitations and letters of reprimand.  This disciplinary action information is published by the Office of Inspector General (OIG), General Services Administration (GSA) and other federal and state licensing and certification agencies.  Recommended for 1) low-risk employees and contractors not involved with patient care,  2) moderate-risk employees and contractors such as administrators and 3) high-risk individuals and contractors or those directly involved with patient care.

Do you conduct less than 5 Pre-Employment Screening Background Checks
per month? CLICK HERE to order online now!

Do you conduct more than 5 Pre-Employment Screening Background Checks
per month? COMPLETE THE FORM BELOW to contact us for discounted pricing!